Pictures of the asset, including pictures of any information plates, should be uploaded into the database.

When a piece of equipment to be maintained by the service department is found without a label, a technician will access the database from a Smart Phone or mobile device and add in the necessary information about the asset (e.g., Building/Area, Asset Description, Location, Make, Model Number, Serial Number, etc.). The software should be capable of automatically assigning new asset numbers and should be able to upload photographs of the equipment from out in the field. This SOP assumes that a software package will be utilized and that the service department’s database is accessible via a Smartphone or mobile device out in the field. Designate one or two employees to safeguard your tags so that there is some control over their distribution. They are durable and you cannot make duplicates of the same tag. Pre-stamped, metal tags are great for labeling equipment. Simply putting a bunch of tags on equipment without first updating the service department’s database will render your labeling system next to useless in short-order.Īlso, as an internal control, the manager of the pre-stamped metal tags should keep them locked up in a safe place. The goal of this SOP is not just to label equipment but to ensure that all pertinent and available information about the asset is entered into the service department’s database. The purpose of this Standard Operating Procedure (SOP) document is to define the process to register into the service department’s database a piece of equipment identified in the field.

Serial number tags for equipment